Free sign quote template
Published · Updated
A sign quote should tell the customer exactly what they're buying, what it costs and what happens next. That means one line per item, with size, material, finishing, quantity, unit price and amount. Design, installation and permits go on their own lines, followed by tax, total, deposit, terms and a way to approve. Below is a free template you can print or copy, a filled-in example, and the terms most small sign shops put on every quote.
What a sign quote should include
- Your shop: name, phone, email, address, and your logo if you have one.
- Quote number and dates: a number you can find later, the date, and "valid until" (often 30 days).
- Customer: business name, contact person, phone or email, and the job site if you install.
- One line per item: what it is (size in inches or feet, material, thickness, single- or double-sided, finishing such as hems, grommets, stakes or lamination), quantity, unit price and line amount.
- Separate lines for design and proofs, installation, removal of old signs, permits, and travel. These change from job to job, so the customer should see them.
- Subtotal, tax, total. Check which lines your state taxes; labor and installation are treated differently from state to state.
- Deposit and balance: for example 50% to start and the rest on completion.
- Terms: proof approval, artwork, colors, turnaround, install conditions, payment and cancellation (template below).
- Approval: a signature line, or an online approve button that records who approved it and when.
The template, filled in
Example numbers only. The sign prices come from our worked coroplast and banner pricing guides; the stake, design and tax figures are examples. Use your browser's Print to print just the quote.
Northside Signs
123 Example St, Springfield · (555) 010-0000 · hello@northsidesigns.example
Quote Q-1042 · November 13, 2026 · valid until December 13, 2026
For: Main Street Bakery, attn. Dana Lee · dana@mainstreetbakery.example · job site: 45 Main St
| Item | Qty | Each | Amount |
|---|---|---|---|
| Yard sign, 24×36 in, 4 mm coroplast, printed one side, full color | 10 | $25.43 | $254.30 |
| H-wire stakes for yard signs | 10 | $1.50 | $15.00 |
| Vinyl banner, 3×6 ft, 13 oz, hemmed, 8 grommets | 2 | $117.60 | $235.20 |
| Design and proof, up to 2 revisions (0.5 h) | 1 | $30.00 | $30.00 |
| Subtotal | $534.50 | ||
| Sales tax 8.25% (example rate) | $44.10 | ||
| Total | $578.60 | ||
| Deposit to start (50%) | $289.30 | ||
| Balance on completion | $289.30 | ||
Terms: Price valid 30 days. Production starts after the proof is approved in writing and the deposit is paid. Colors on screen and print can differ slightly. Turnaround 3–5 business days after approval. Balance due on pickup or completion.
Approved by: ______________________ Date: __________
Copy-and-paste version
Paste this into an email, a document or your invoicing app, and fill in the blanks.
[SHOP NAME]
[Address] · [Phone] · [Email]
QUOTE [number] · [date] · valid until [date + 30 days]
For: [Customer business], attn. [contact] · [phone/email]
Job site: [address, if installing]
Item Qty Each Amount
[Size, material, sides, finishing] [ ] $[ ] $[ ]
[Size, material, sides, finishing] [ ] $[ ] $[ ]
Design and proofs ([hours] h, [n] revisions) 1 $[ ] $[ ]
Installation ([site notes: height, wall, lift]) 1 $[ ] $[ ]
Permit / removal / travel (if any) 1 $[ ] $[ ]
Subtotal $[ ]
Sales tax [rate]% $[ ]
TOTAL $[ ]
Deposit to start ([%]) $[ ]
Balance on completion $[ ]
Terms: Price valid 30 days. Production starts after written proof
approval and the deposit. Screen and print colors can differ slightly.
Turnaround [n] business days after approval. Installation assumes
clear access and a suitable surface; extra time for hidden conditions
is billed at [rate]/h. Permits are the customer's responsibility unless
listed above. Deposit is non-refundable once production starts.
Balance due on [pickup/completion].
Approved by: ____________________ Date: __________
Tips
- Price from your costs. A neat quote with the wrong price still loses money. Our banner and sign price calculator and markup calculator show the arithmetic.
- Say what's not included: permits, removal, electrical, lift rental.
- Quote the same item the same way every time, so repeat customers see consistent prices. That is the main reason shops keep a price book.
- Make approving easy. An online approve link gets answers faster than a PDF that has to be printed, signed and scanned.
Doing it in Grommetbook
Grommetbook builds this quote for you. Ask your AI assistant "quote 10 coroplast yard signs with stakes and 2 3×6 banners for Main Street Bakery" and it prices each line from your Price Book, adds your tax rate, deposit and terms, and sends a Quote with a PDF. Your customer approves it online, and Grommetbook records their name, the time and their IP address. The approved Quote lands on your Job board. It's $49 a month for the whole shop: see pricing.
Send your next quote from Grommetbook: free for up to 5 quotes a month
Free tool: already have the quote as a PDF? Get a link your customer can approve, and an email when they do.
Questions
- What should a sign quote include?
- Your shop details and a quote number, the customer, the date and how long the price is valid, one line per item with size, material, finishing, quantity, unit price and amount, separate lines for design, installation and permits, subtotal, tax, total, any deposit, your terms, and a place for the customer to approve.
- Should installation be a separate line?
- Yes. Installation depends on the site (height, wall type, travel, permits), so show it on its own line. The customer sees what it costs, and you can change it without repricing the signs.
- How long should a sign quote be valid?
- Many shops use 30 days, because material prices change. Put the date on the quote so an old price isn't held forever.
- Is this template free to use?
- Yes. Copy or print it and change anything. If you want quotes built from your own price book and approved online, Grommetbook does that for $49 a month per shop.